Secretary – Salary R40 – R45 Per Hour

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GL/S

Secretary with at least 2 years experience is required for a contract role at  a large healthcare company based in Durban KZN.

 

Requirements:

■Relevant 3 year diploma/degree

■2 years’ secretarial experience

■ Computer skills with good typing skills

■General office administration and communication skills

■Attention to detail

■Good interpersonal skills

 

Duties:

■Prepare and collate documents/reports and prepare presentations timeously as per requirements ■Communicate written/verbal information to designated recipients and maintain an accurate record of all transmitted documents

■Performs secretarial functions, requisitions, office consumables and maintain documents, minutes and specific projects / reports to ensure effective communication, office operations and good record keeping as required by company procedures

■Maintain a diary for the manager and ensure that all appointments and commitments are properly recorded and facilitated while optimising the manager’s available time

■Distribute documentation according to standard distribution instructions and ensure that, where necessary, documentation and reports are returned on time by liaising with the respective operational managers/departments

■Facilitate all requirements relevant to the arrangement of and logistics of management functions / meetings in line with specific business requirements

■Manage the petty cash and ensure the correct handling and recording of cash in terms of set company procedures

■Handle transport requirements for e.g. pool vehicles, travel bookings as per requirements where applicable

■Assist with clients’/students’ queries to ensure that they are assigned to a responsible person and efficiently resolved

■Maintain records/database for business/academic purposes relevant to the unit.

 

 

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