Secretary with at least 2 years experience is required for a contract role at a large healthcare company based in Durban KZN.
■Relevant 3 year diploma/degree
■2 years’ secretarial experience
■ Computer skills with good typing skills
■General office administration and communication skills
■Attention to detail
■Good interpersonal skills
■Prepare and collate documents/reports and prepare presentations timeously as per requirements ■Communicate written/verbal information to designated recipients and maintain an accurate record of all transmitted documents
■Performs secretarial functions, requisitions, office consumables and maintain documents, minutes and specific projects / reports to ensure effective communication, office operations and good record keeping as required by company procedures
■Maintain a diary for the manager and ensure that all appointments and commitments are properly recorded and facilitated while optimising the manager’s available time
■Distribute documentation according to standard distribution instructions and ensure that, where necessary, documentation and reports are returned on time by liaising with the respective operational managers/departments
■Facilitate all requirements relevant to the arrangement of and logistics of management functions / meetings in line with specific business requirements
■Manage the petty cash and ensure the correct handling and recording of cash in terms of set company procedures
■Handle transport requirements for e.g. pool vehicles, travel bookings as per requirements where applicable
■Assist with clients’/students’ queries to ensure that they are assigned to a responsible person and efficiently resolved
■Maintain records/database for business/academic purposes relevant to the unit.